At TN Clearbooks & Co., we are committed to protecting the privacy and confidentiality of our clients’ financial and personal information. This Privacy Policy outlines how we collect, use, store, and protect your data.
📋 Information We Collect
We may collect the following types of information from clients:
- Personal Information: Name, address, email, phone number, and business details.
- Financial Data: Bank statements, invoices, receipts, payroll records, and tax documents.
- Usage Data: Information about how you interact with our services, including website visits and communications.
🛠️ How We Use Your Information
We use your information solely for the purpose of providing accurate and compliant bookkeeping services, including:
- Performing bank reconciliations, transaction categorization, and financial reporting.
- Preparing payroll summaries, sales tax tracking, and audit documentation.
- Communicating with you regarding your account, services, or updates.
We do not sell, rent, or share your personal or financial data with third parties for marketing purposes.
🔒 Data Security
We implement industry-standard safeguards to protect your data, including:
- Secure cloud-based storage with encryption.
- Access controls and authentication protocols.
- Regular system updates and vulnerability assessments.
📤 Data Sharing and Disclosure
We may disclose your information only under the following circumstances:
- With your explicit consent.
- To comply with legal obligations, such as subpoenas or IRS audits.
- To trusted service providers who assist in delivering our services (e.g., secure hosting platforms), bound by confidentiality agreements.
🧾 Your Rights
You have the right to:
- Access and review your personal data.
- Request corrections or updates.
- Withdraw consent for data processing (subject to service limitations).
- Request deletion of your data, unless retention is required by law.